← QB Expense Tracking

Terms of Service

Last updated: July 31, 2026

These terms are an agreement between The A Group Inc.(“we”, “us”) and the organization that subscribes to QB Expense Tracking(“you”). By accessing the service at expenses.jobtimetrack.com, you accept them. If you are accepting on behalf of an organization, you represent that you are authorized to bind it.

1. The service

QB Expense Tracking lets your personnel photograph expense receipts, extracts the details automatically, matches receipts against credit-card transactions in your QuickBooks Online company, and attaches receipt images to the corresponding records.

2. Access

We grant you a non-exclusive, non-transferable, revocable right to access the service for your internal business purposes during your subscription. We retain all right, title, and interest in the service and its software.

You may not:

  • Copy, modify, reverse engineer, or create derivative works of the service.
  • Resell, sublicense, or make the service available to anyone outside your organization.
  • Probe or circumvent the service’s security or access-control mechanisms.
  • Upload unlawful content or anything intended to disrupt the service.
  • Use the service to violate applicable law.

3. Accounts

Access requires a Google Workspace account on a domain registered to your organization. You are responsible for the acts of your users, for keeping credentials secure, for promptly removing access when someone leaves, and for telling us about any unauthorized use.

4. Your data

You retain ownership of the receipts, accounting records, and other data you provide. You grant us the rights necessary to host, process, and transmit it in order to operate the service. You are responsible for having the right to provide that data, including any personal information about your personnel. Our handling of personal information is described in our Privacy Policy.

5. QuickBooks Online

Connecting QuickBooks Online authorizes us to read your accounting data and to create and modify records — including attaching receipts to purchase transactions and updating their vendor, account, or job. You are responsible for confirming that your Intuit account permits this and that connecting it complies with your own obligations. Your use of QuickBooks Online is governed by your agreement with Intuit, and we are not responsible for Intuit’s services, availability, or changes to its interfaces. You may disconnect at any time from the settings page.

6. Accuracy and your review obligation

This is important. Receipt extraction and transaction matching are automated and will sometimes be wrong. Amounts may be misread, receipts may be matched to the wrong transaction, and vendors or expense accounts may be assigned incorrectly. The service writes to your accounting records.

You are solely responsible for reviewing and verifying every proposed match and extracted value before relying on it, and for the accuracy of your books. The service is a bookkeeping aid, not accounting, tax, audit, or legal advice, and it does not replace review by a qualified accountant. We are not responsible for errors in your financial records, filings, or reporting arising from your use of the service.

7. Availability

We aim to keep the service available but do not guarantee uninterrupted access. We may suspend it for maintenance, and we may modify or discontinue features. We will give reasonable notice of material changes where practical.

8. Fees

Fees, if any, are set out in your order or subscription agreement. Unless that document says otherwise, fees are non-refundable and exclude taxes, which you are responsible for.

9. Third-party services

The service depends on third parties including Google Cloud, Intuit, Resend, and Twilio. Their acts, outages, or changes are outside our control, and we are not liable for them.

10. Disclaimer of warranties

The service is provided “as is” and “as available”, without warranties of any kind, whether express, implied, or statutory, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant that the service will be uninterrupted, error-free, or that extraction or matching will be accurate or complete.

11. Limitation of liability

To the maximum extent permitted by law, neither party is liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, revenue, data, or goodwill, even if advised of the possibility. Our total liability arising out of or relating to these terms will not exceed the greater of the amounts you paid us in the twelve months before the event giving rise to the claim, or one hundred US dollars.

Some jurisdictions do not allow certain limitations, so parts of this section may not apply to you.

12. Indemnification

You will defend and indemnify us against third-party claims arising from your data, your use of the service in breach of these terms, or your violation of law or third-party rights.

13. Term and termination

These terms apply while you use the service. Either party may terminate on notice if the other materially breaches and does not cure within 30 days. We may suspend access immediately for security reasons or unlawful use. On termination your access ends and we handle your data as described in the Privacy Policy. Sections that by their nature should survive — ownership, disclaimers, liability limits, and indemnification — do.

14. Changes to these terms

We may update these terms and will revise the date above. For material changes we will notify administrators before they take effect. Continuing to use the service after that constitutes acceptance.

15. Governing law

These terms are governed by the laws of the State of New York, United States, without regard to conflict-of-law rules, and the courts located there have exclusive jurisdiction.

16. General

These terms, with any order or subscription agreement, are the entire agreement between us. If a provision is unenforceable, the rest remains in effect. Failing to enforce a provision is not a waiver. You may not assign these terms without our consent; we may assign them in connection with a merger or sale of assets.

17. Contact

Questions about these terms: admin@theagroupinc.com.